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European Journal of Stomatology Oral and Facial Surgery


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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration.
  • Read the About the Journal to gain an overview and assess if your manuscript is suitable for this journal.
  • Make sure that issues about author guidelines, publication ethics, research ethics, copyright, authorship, have been appropriately considered. Failure to do so will result in the paper being immediately returned to the author and may lead to significant delays in evaluation and eventual publication.
  • Spelling may follow British or American usage, but not a mixture of the two.
  • Ensure that all authors have approved the content of the submitted manuscript and confirm that they read the Instructions for Authors.

Author Guidelines

Authors wishing to submit their work to the journal are urged to read this detailed guide for authors and comply with all the requirements, particularly those relating to manuscript length and format. This will speed up the reviewing process and reduce the time taken to publish a paper following acceptance.

ONLINE SUBMISSION
Submission and peer-review of all papers is conducted entirely online, increasing efficiency for editors, authors, and reviewers, and enhancing publication speed.

PUBLICATION WORKFLOW

To speed up and optimize the publication process, EJSOFS adopts this workflow:

  • Submission: Submission of the manuscript. The system converts your article files to a single PDF file used in the peer-review process. Editable files (e.g., Word, LaTeX) are required to typeset your article for final publication.  
  • Revision: Following peer-review, authors are required to resubmit their revised paper within 3 months; in exceptional circumstances, this timeline may be extended at the editor's discretion. Please note below instructions on how to present revised manuscripts. The "revised manuscript" must be uploaded in duplicate versions (Track and Clean versions), as described in "Copyright Notice".

ARTICLE TYPES
The following contributions will be accepted for publication. Please take careful note of the maximum length where applicable. Overlength articles will be returned to the authors without peer review:

  • editorials (only if commissioned by the editor)
  • clinical papers: no more than 3000 words and 30 references
  • research papers: no more than 3000 words and 40 references
  • review papers - no limit on length or number of references
  • technical notes (surgical techniques, new instruments, technical innovations) - no more than 1500 words, 10 references and 4 figures
  • case reports - no more than 1500 words, 10 references and 4 figures
  • book reviews
  • letters to the editor - please see detailed guidelines provided at the end of the main guide for authors
  • AMEP announcements
  • general announcements.

Please note: Case reports will be considered for publication only if they add new information to the existing body of knowledge or present new points of view on known diseases.

All authors must have contributed to the paper, not necessarily the patient treatment. Technical notes and case reports are limited to a maximum of 4 authors, in exceptional circumstances, 5.

CRITERIA FOR PUBLICATION
Papers that will be considered for publication should be: 

  • focused
  • based on a sound hypothesis and an adequate investigation method analyzing a statistically relevant series, leading to relevant results that back the conclusion
  • well written in simple, scientific English grammar and style
  • presented with a clear message and containing new information that is relevant for the readership of the journal
  • Note the comment above relating to case reports.

MANUSCRIPT PREPARATION GUIDELINES

Papers should follow the specific guidelines applicable:

  • Observational or Case Cohort Studies, as well as Case Series must be presented in conformance with STROBE guidelines: http://www.strobe-statement.org
  • Randomized Controlled Trials must be presented in conformance with CONSORT guidelines: http://www.consort-statement.org
  • Systematic Reviews and Meta-Analyses must be presented according to PRISMA guidelines: http://www.prisma-statement.org

Structure

Papers must be submitted using the template provided on this page. Papers should be set out as follows, with each section beginning on a separate page:

  • title
  • highlights
  • abstract
  • keywords
  • text
  • acknowledgements
  • references
  • tables
  • captions to illustrations.

Please note that the qualifications of the authors will not be included in the published paper. Also, only the surname and initials of authors will appear in the article.

Title

The title page should give the following information:

  • title of the article
  • full name, relevant qualifications and affiliations of each author
  • name and address of the department or institution to which the work should be attributed
  • name, address, telephone and fax numbers, and e-mail address of the author responsible for correspondence and to whom requests for offprints should be sent
  • sources of support in the form of grants

If the title is longer than 40 characters (including spaces), a short title should be supplied for use in the running heads.

Highlights

Highlights of the paper are three to five bullet points that help increase the discoverability of your article via search engines. These bullet points should capture the novel results of your research as well as new methods that were used during the study (if any). Think of them as the "elevator pitch" of your article. Please include terms that you know your readers will be looking for online. Highlights of the paper will not be published in the article, but will be searchable from the EJSOFS website and can be used for Social Media.

Abstract

200 words maximum. Do not use subheadings or abbreviations; write as a continuous paragraph. Must contain all relevant information and follow the sequence: background, methods, results and conclusion without including sub-headings.

Keywords

Please include a minimum of 5 keywords that are most relevant to the content of your article using the US National Library of Medicine MeSH terms. You can check whether your keywords are MeSH terms here: https://meshb.nlm.nih.gov/search.

Text

Please ensure that the text of your paper conforms to the following structure: Introduction, Materials and Methods, Results, Discussion, Conclusion. Sub-Headings enhance readability but should be appropriate to the nature of the paper. They should be kept to a minimum and may be removed by the Editors.

Introduction

  • Present first the nature and scope of the problem investigated
  • Review briefly the pertinent literature
  • State the rationale for the study by briefly presenting the knowledge gap
  • Explain the purpose in writing the paper
  • Complete this section with an "aims of the study" sentence
  • Should be written in the present tense

Materials and Methods

  • Give the full details, limit references
  • Include exact technical specifications, quantities and generic names
  • Limit the number of subheadings, and use the same in the results section
  • Mention statistical method under a sub heading
  • Do not include results in this section
  • Should be written in past tense. Avoid using the first person (We,I). Use the impersonal form when forming sentences. For example: instead of "we performed the following procedures", use "the following procedures were performed."

Results

  • Do not describe methods
  • Present results in the past tense, also using non personal form of sentences
  • Present representations rather than endlessly repetitive data
  • Use tables where appropriate, and do not repeat information in the text

Discussion

  • Discuss - do not recapitulate results
  • Point out exceptions and lack of correlations. Do not cover up data.
  • Show how results agree/contrast with previous work
  • Discuss the implications of your findings

Conclusion

  • Recap briefly the topic of the paper
  • State your conclusions very clearly

Abbreviations, acronym, and nomenclature

The acronym/abbreviation/nomenclature should be defined the first time they appear in each of three sections: the abstract; the main text; the first figure or table. When defined for the first time,  should be added in parentheses after the written-out form. Only standardized terms, which have been generally accepted, should be used. 

Drugs

Drugs: use only generic (non-proprietary) names in the text. Suppliers of drugs used may be named in the Acknowledgments section.

Quantitative analysis

If any statistical methods are used, the text should state the test or other analytical method applied, basic descriptive statistics, critical value obtained, degrees of freedom, and significance level, e.g. (ANOVA, F=2.34; df=3,46; P<0.001). If a computer data analysis was involved, the software package should be mentioned. Descriptive statistics may be presented in the form of a table, or included in the text.

References

References should be numbered consecutively throughout the article, beginning with 1 for the first-cited reference. References should be listed at the end of the paper in the order in which they appear in the text (not listed alphabetically by author). The accuracy of references is the responsibility of the author. References in the text should be numbered with superscript numerals inside punctuation: for example "Mcain and Maffia4 showed..."; "surgery has advantages and disadvantages2-3." Citations in the text to papers with more than two authors should give the name of the first author followed by "et al."; for example: "Chang et al1 verified..." All references cited in the text must be included in the list of references at the end of the paper. Each reference listed must include the names of all authors. Titles of journals should be abbreviated according to Index Medicus (see www.nlm.nih.gov.uk). Please see section "Article Types" for guidance on the maximum number of reference for each type of article. Examples:

Journal Article: Halsband ER, Hirshberg YA, Berg LI. Ketamine hydrochloride in outpatient oral surgery. J Oral Surg 1971: 29: 472-476.
When citing a paper which has a Digital Object Identifier (DOI), use the following style: Toschka H, Feifel H. Aesthetic and functional results of harvesting radial forearm flap. Int J Oral Maxillofac Surg 2001: 30: 45-51. doi: 10.1054/ijom.2000.0005

Book/monograph: Costich ER, White RP. Fundamentals of oral surgery. Philadelphia: WB Saunders, 1971: 201-220.

Book chapter: Hodge HC, Smith FA. Biological properties of inorganic fluorides. In: Simons JH, ed.: Fluorine chemistry. New York: Academic Press, 1965: 135. Internet resource: International Committee of Medical Journal Editors. Uniform requirements for manuscripts submitted to biomedical journals. http://www.icmje.org [Accessibility verified March 21, 2008]
Internet pages and online resources may be included within the text and should state as a minimum the author(s), title and full URL. The date of access should be supplied and all URLs should be checked again at proof stage.

Tables

  • Please submit tables as editable text and not as images placed in EJSOFS manuscript template.
  • Double documentation in the form of tables and figures is not acceptable.
  • Tables should be numbered consecutively with Arabic numerals. 
  • A short descriptive title should appear above each table. Care must be taken to ensure that all units are included. Ensure that each table is cited in the text. 

Figures

  • Figures and Schemes must be uploaded during submission separately and placed in manuscript template at a sufficiently high resolution (minimum 1000 pixels width/height, or a resolution of 300 dpi or higher). Common formats are accepted, however, TIFF, JPEG, EPS and PDF are preferred. Figures should not have thin borders around the outside.
  • Make sure you use uniform lettering and sizing of your original artwork.
  • Aim to use the following fonts in your illustrations: Arial, Courier, Times New Roman, Symbol, or use fonts that look similar.
  • Number the illustrations according to their sequence with arabic numbers in the text (Figure 1, Scheme I, Figure 2, Scheme II, Table 1, etc.).
  • Captions to illustrations should be placed below the appearance of the figure in the manuscript.
  • The final size of figures will be: (a) single column width (80 mm), (b) double column width (167 mm), (c) somewhere between these sizes and centred on the page. Photographs should ideally be submitted at the final reproduction size.
  • Photographs and Photomicrographs should show magnification and details of any staining techniques used. The area(s) of interest must be clearly indicated with arrows or other symbols.
  • Where illustrations include recognisable individuals, living or dead, great care must be taken to ensure that consent for publication has been given. In cases where consent has not been obtained and recognisable features may appear, it will be necessary to mask the eyes or otherwise render the individual officially unrecognisable.
  • Colour images are encouraged, but the decision whether an illustration is accepted for reproduction in colour in the printed journal lies with the editor-in-chief. Figures supplied in colour will appear in colour in the online version of the journal.

Supplementary Material
The recommended upper limit for the size of a single video/animation file is 150 MB, otherwise users may experience problems when downloading the file.

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